IDEP Web-Application: An overview

IDEP (Intrastat Data Entry Package) has been available in Denmark since 1993 as an application that can be installed (initially from Diskette, later from CD and now via the internet) on the end-user's PC. This stand alone IDEP application is currently responsible for the majority of Intrastat trade reporting in Denmark. In today's market the need for a web-application with similar functionality is obvious.

This IDEP Web-Application (from now on referred to as IDEP) allows you to create monthly and/or trimestrial declarations for a variety of Surveys. Besides Intrastat, it also allows for the reporting of VIES (Moms VAT returns) and ETS(External Trade for Services) declarations.

IDEP can be accessed only by users that have successfully logged-in into the VIRK.DK portal using their company's Digital Signature. The CVR number of your company determines for which SEs you are allowed to create declarations.

Please note that the English version of this Danish IDEP Package is using the international IDEP Jargon, thus making it for Multi-nationally operating companies easier to identify the various entities and functions. For instance what in IDEP is called a PSI (Provider of Statistical Information) is the equivalent of the Danish SE. A TPD (Third Party Declarant) is the equivalent of the Danish CVR-number.

Upon entering the IDEP application, you will first need to enter the administrative details of the SE in the PSI Parameters screen. There it is also important to specify for which surveys one wants to create declarations.
For more complex users declaring with multiple SE-numbers per CVR the Change PSI screen allows switching between the SEs.
Granting other CVRs the right to serve as agent for the one or more of users SEs can be done in the Additional Providers form.

After proper registration you can start creating declarations. In order to accomplish this, you need to add a new declaration on the Declaration Overview form . This declaration can be of one of the enabled survey-types. After the declaration is created (the survey-type and declaration-period are entered) you arrive automatically in the add new declaration line form. The fields are entered and errors are reported to you immediately. When a line is saved a next empty one pops-up, just as long as there are lines to add. Afterwards the list of declaration lines shows a summary of what has been entered. Lines can always be modified or deleted and new lines can be added at any time. You can also logoff and complete the declaration at a later point in time. When the declaration is complete it can be approved. It will then be interpreted by DST and/or SKAT.

You might receive notification from DST at a later point in time that some of the data was not correct. This notification is provided in the form of a User Message which you will be presented on the home page of the application. You then have the opportunity to create a so called replacement declaration. This is an exact copy of the original declaration in which you can correct any of the errors DST has informed you of.

In order to assist you in performing the abovementioned tasks IDEP provides the following tools:

• A CN8 browser allows you to select the proper CN8 commodity goods-code
• Import of declaration lines that have been produced by your administrative system (even multiple declarations can be imported at once).
• Maintain a list VAT numbers of often used trade partners. This list can also be imported if required.
• Maintain a list of often used CN8 goods codes to which you give your own nickname allowing easy selection.
• Checking with VIES in Brussels whether the VAT number of a trade partner is registered.
• Download of often used tables and data so that these can be used in your own administrative systems.

Home

As soon as the provider details are correctly filled in (and in all subsequent log-in immediately) the IDEP.WEB Home-page will be displayed.

This page notifies you of important events (messages), easily directs to the most often used pages and provides access to all functionality via the menu.

Menu

The menu is best accessible using the mouse (although access via the keyboard is supported as well).  When hovering over a main menu item it's sub-menu becomes visible and a sub-menu item can be selected. When clicking on a main-menu item its submenu is 'pinned' and the items can be easier selected.
The menu has the following structure:

Actions:

• Integrated reporting: This home-page
• Return: The list of declarations
• CN8: The Browser of Commodity Codes

PSI Info:

• Goods Codes: The list of your own personal nicknames for Commodity Codes
• Trade Partners: The list of trade Partners
• Exchange Rates: The list of foreign currencies and their exchange rate

Import Data:

• Import Data: Import Declaration Lines, Trade Partner Lists or Goods Codes Nicknames
• View Import-Log: The result of the latest import

Parties:

• Provider Details: Administrative details and settings for the CVR(provider) and SE(declarant)

Tools:

• CN8: Commodity Codes Browser
• Messages: Important notifications from DST and SKAT
• Background Jobs: List of Imports and other tasks that might take long
• Downloads: Export often used files to your own system
• Options: personalise application settings
• ERP: Upload a list of VAT-numbers of which the validity must be verified

Help:

• Site Map: Displays the structure of the IDEP.WEB site, also allowing direct access to the pages.
• Help: What you are looking at now.
• Support: Who do you call?...

Bread Crumbs

Bread Crumbs do what their name suggests; they leave a trail of where you went in the application.
In the example given here the home page (Intrastat/List system) is where the application starts, the user opened the list of declarations (PSI Returns), selected a declaration (Return Overview) and started editing a declaration-line (Return Line).  At any time you can select one of the items in the list of bread crumbs and jump to that page.

Language Support

Clicking on either flag sets the language of the website to either Danish or English (The larger flag indicates the current selection. This setting is remembered so the next time you log-in to IDEP.WEB it will start up in that language.

My Tasks

Under this heading a list is shown of your previous (probably most often used) actions. It serves as a reminder of what you have done and allows you to quickly access those actions again. This list will grow while using the application.

Common Tasks

No matter what you've done before (shown in 'My Tasks'), there are the fundamental tasks that are always applicable and those are viewing the list of declarations and creating a new declaration. Note that these selections are also available via the menu, so it is not necessary to first return to this home-page in order to perform such an action.